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Compliance Checklists
Print-ready, audit-tested checklists for DOT audits, driver files, vehicle inspections, and more.
DOT Audit Checklist
Know exactly what auditors look for before they show up.
- Driver qualification (DQ) files for all CDL drivers
- Current drug & alcohol testing consortium records
- Hours of Service (HOS) logs — 6 months minimum
- Vehicle inspection reports (DVIRs) — last 90 days
- Proof of operating authority (MC/USDOT number)
- Insurance certificates (Form MCS-90 endorsement)
Driver File Checklist
Every document your DQ file needs to be audit-ready.
- CDL copy (valid, correct class, endorsements)
- DOT medical certificate (current, not expired)
- Employment application (FMCSA Form)
- Motor Vehicle Record (MVR) — annual review required
- Pre-employment drug test result
- Road test certificate or equivalent
- Previous employer safety performance history (3 years)
Vehicle Inspection Checklist
Pre-trip and annual inspection requirements.
- Brakes — air pressure, brake drums, pads, slack adjusters
- Lights — headlights, brake lights, turn signals, clearance lights
- Tires — tread depth, pressure, sidewall condition
- Steering — play, alignment, fluid levels
- Coupling devices — 5th wheel, kingpin, safety cables
- Annual DOT inspection sticker (within last 12 months)
Roadside Inspection Checklist
What happens during a Level I–III inspection.
- Level I: Full driver and vehicle inspection — the most comprehensive
- Level II: Walk-around driver/vehicle inspection — no underbelly check
- Level III: Driver-only inspection — credentials, HOS, medical card
- Have registration, insurance, and IFTA decals accessible
- Know your CSA score and any open violations
- Review DVIR for any unresolved defects before driving
New Driver Onboarding Checklist
Step-by-step setup for every new hire.
- Complete FMCSA employment application
- Request MVR from all states licensed in (last 3 years)
- Obtain previous employer safety performance records
- Schedule and complete pre-employment drug test
- Verify current CDL class and medical certificate
- Complete driver file before first dispatch
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